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# Coordinator-first protocol
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This doctrine translates the Timmy coordinator lane into one visible operating loop:
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intake -> triage -> route -> track -> verify -> report
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It applies to any coordinator running through the current sidecar stack:
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- Timmy as the governing local coordinator
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- Allegro as the operations coordinator
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- automation wired through the sidecar, including Huey tasks, playbooks, and wizard-house runtime
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The implementation surface may change.
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The coordination truth does not.
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## Purpose
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The goal is not to invent more process.
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The goal is to make queue mutation, authority boundaries, escalation, and completion proof explicit.
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Timmy already has stronger doctrine than generic coordinator systems.
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This protocol keeps that doctrine while making the coordinator loop legible and reviewable.
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## Operating invariants
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1. Gitea is the shared coordination truth.
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- issues
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- pull requests
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- comments
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- assignees
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- labels
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- linked branches and commits
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- linked proof artifacts
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2. Local-only state is advisory, not authoritative.
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- tmux panes
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- local lock files
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- Huey queue state
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- scratch notes
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- transient logs
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- model-specific internal memory
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3. If local state and Gitea disagree, stop mutating the queue until the mismatch is reconciled in Gitea.
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4. A worker saying "done" is not enough.
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COMPLETE requires visible artifact verification.
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5. Alexander is not the default ambiguity sink.
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If work is unclear, the coordinator must either:
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- request clarification visibly in Gitea
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- decompose the work into a smaller visible unit
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- escalate to Timmy for governing judgment
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6. The sidecar owns doctrine and coordination rules.
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The harness may execute the loop, but the repo-visible doctrine in `timmy-config` governs what the loop is allowed to do.
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## Standing authorities
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### Timmy
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Timmy is the governing coordinator.
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Timmy may automatically:
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- accept intake into the visible queue
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- set or correct urgency
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- decompose oversized work
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- assign or reassign owners
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- reject duplicate or false-progress work
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- require stronger acceptance criteria
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- require stronger proof before closure
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- verify completion when the proof is visible and sufficient
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- decide whether something belongs in Allegro's lane or requires principal review
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Timmy must escalate to Alexander when the issue requires:
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- a change to doctrine, soul, or standing authorities
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- a release or architecture tradeoff with principal-facing consequences
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- an irreversible public commitment made in Alexander's name
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- secrets, credentials, money, or external account authority
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- destructive production action with non-trivial blast radius
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- a true priority conflict between principal goals
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### Allegro
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Allegro is the operations coordinator.
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Allegro may automatically:
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- capture intake into a visible Gitea issue or comment
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- perform first-pass triage
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- assign urgency using this doctrine
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- route work within the audited lane map
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- request clarification or decomposition
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- maintain queue hygiene
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- follow up on stale work
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- re-route bounded work when the current owner is clearly wrong
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- move work into ready-for-verify state when artifacts are posted
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- verify and close routine docs, ops, and queue-hygiene work when proof is explicit and no governing boundary is crossed
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- assemble principal digests and operational reports
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Allegro must escalate to Timmy when the issue touches:
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- doctrine, identity, conscience, or standing authority
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- architecture, release shape, or repo-boundary decisions
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- cross-repo decomposition with non-obvious ownership
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- conflicting worker claims
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- missing or weak acceptance criteria on urgent work
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- a proposed COMPLETE state without visible artifacts
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- any action that would materially change what Alexander sees or believes happened
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### Workers and builders
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Execution agents may:
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- implement the work
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- open or update a PR
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- post progress comments
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- attach proof artifacts
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- report blockers
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- request re-route or decomposition
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Execution agents may not treat local notes, local logs, or private session state as queue truth.
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If it matters, it must be visible in Gitea.
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### Alexander
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Alexander is the principal.
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Alexander does not need to see every internal routing note.
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Alexander must see:
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- decisions that require principal judgment
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- urgent incidents that affect live work, safety, or trust
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- verified completions that matter to active priorities
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- concise reports linked to visible artifacts
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## Truth surfaces
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Use this truth order when deciding what is real:
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1. Gitea issue and PR state
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2. Gitea comments that explain coordinator decisions
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3. repo-visible artifacts such as committed docs, branches, commits, and PR descriptions
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4. linked proof artifacts cited from the issue or PR
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5. local-only state used to produce the above
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Levels 1 through 4 may justify queue mutation.
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Level 5 alone may not.
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## The loop
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| Stage | Coordinator job | Required visible artifact | Exit condition |
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|---|---|---|---|
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| Intake | capture the request as a queue item | issue, PR, or issue comment that names the request and source | work exists in Gitea and can be pointed to |
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| Triage | classify repo, scope, urgency, owner lane, and acceptance shape | comment or issue update naming urgency, intended owner lane, and any missing clarity | the next coordinator action is obvious |
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| Route | assign a single owner or split into smaller visible units | assignee change, linked child issues, or route comment | one owner has one bounded next move |
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| Track | keep status current and kill invisible drift | progress comment, blocker comment, linked PR, or visible state change | queue state matches reality |
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| Verify | compare artifacts to acceptance criteria and proof standard | verification comment citing proof | proof is sufficient or the work is bounced back |
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| Report | compress what matters for operators and principal | linked digest, summary comment, or review note | Alexander can see the state change without reading internal chatter |
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## Intake rules
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Intake is complete only when the request is visible in Gitea.
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If a request arrives through another channel, the coordinator must first turn it into one of:
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- a new issue
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- a comment on the governing issue
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- a PR linked to the governing issue
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The intake artifact must answer:
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- what is being asked
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- which repo owns it
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- whether it is new work, a correction, or a blocker on existing work
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Invisible intake is forbidden.
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A coordinator may keep scratch notes, but scratch notes do not create queue reality.
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## Triage rules
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Triage produces five outputs:
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- owner repo
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- urgency class
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- owner lane
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- acceptance shape
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- escalation need, if any
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A triaged item should answer:
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- Is this live pain, active priority, backlog, or research?
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- Is the scope small enough for one owner?
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- Are the acceptance criteria visible and testable?
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- Is this a Timmy judgment issue, an Allegro routing issue, or a builder issue?
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- Does Alexander need to see this now, later, or not at all unless it changes state?
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If the work spans more than one repo or clearly exceeds one bounded owner move, the coordinator should split it before routing implementation.
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## Urgency classes
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| Class | Meaning | Default coordinator response | Alexander visibility |
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| U0 - Crisis | safety, security, data loss, production-down, Gitea-down, or anything that can burn trust immediately | interrupt normal queue, page Timmy, make the incident visible now | immediate |
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| U1 - Hot | blocks active principal work, active release, broken automation, red path on current work | route in the current cycle and track closely | visible now if it affects current priorities or persists |
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| U2 - Active | important current-cycle work with clear acceptance criteria | route normally and keep visible progress | include in digest unless escalated |
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| U3 - Backlog | useful work with no current pain | batch triage and route by capacity | digest only |
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| U4 - Cold | vague ideas, research debt, or deferred work with no execution owner yet | keep visible, do not force execution | optional unless promoted |
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Urgency may be raised or lowered only with a visible reason.
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Silent priority drift is coordinator failure.
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## Escalation rules
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Escalation is required when any of the following becomes true:
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1. Authority boundary crossed
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- Allegro hits doctrine, architecture, release, or identity questions
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- any coordinator action would change principal-facing meaning
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2. Proof boundary crossed
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- a worker claims done without visible artifacts
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- the proof contradicts the claim
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- the only evidence is local logs or private notes
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3. Scope boundary crossed
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- the task is wider than one owner
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- the task crosses repos without an explicit split
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- the acceptance criteria changed materially mid-flight
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4. Time boundary crossed
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- U0 has no visible owner immediately
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- U1 shows no visible movement in the current cycle
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- any item has stale local progress that is not reflected in Gitea
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5. Trust boundary crossed
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- duplicate work appears
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- one worker's claim conflicts with another's
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- Gitea state and runtime state disagree
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Default escalation path:
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- worker -> Allegro for routing and state hygiene
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- Allegro -> Timmy for governing judgment
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- Timmy -> Alexander only for principal decisions or immediate trust-risk events
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Do not write "needs human review" as a generic sink.
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Name the exact decision that needs principal authority.
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If the decision is not principal in nature, keep it inside the coordinator loop.
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## Route rules
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Routing should prefer one owner per visible unit.
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The coordinator may automatically:
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- assign one execution owner
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- split work into child issues
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- re-route obviously misassigned work
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- hold work in triage when acceptance criteria are weak
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The coordinator should not:
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- assign speculative ideation directly to a builder
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- assign multi-repo ambiguity as if it were a one-file patch
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- hide re-routing decisions in local notes
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- keep live work unassigned while claiming it is under control
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Every routed item should make the next expected artifact explicit.
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Examples:
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- open a PR
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- post a design note
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- attach command output
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- attach screenshot proof outside the repo and link it from the issue or PR
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## Track rules
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Tracking exists to keep the queue honest.
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Acceptable tracking artifacts include:
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- assignee changes
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- linked PRs
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- blocker comments
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- reroute comments
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- verification requests
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- digest references
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Tracking does not mean constant chatter.
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It means that a third party can open the issue and tell what is happening without access to private local state.
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If a worker is making progress locally but Gitea still looks idle, the coordinator must fix the visibility gap.
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## Verify rules
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Verification is the gate before COMPLETE.
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COMPLETE means one of:
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- the issue is closed with proof
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- the PR is merged with proof
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- the governing issue records that the acceptance criteria were met by linked artifacts
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Minimum rule:
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no artifact verification, no COMPLETE.
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Verification must cite visible artifacts that match the kind of work done.
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| Work type | Minimum proof |
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|---|---|
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| docs / doctrine | commit or PR link plus a verification note naming the changed sections |
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| code / config | commit or PR link plus exact command output, test result, or other world-state evidence |
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| ops / runtime | command output, health check, log citation, or other world-state proof linked from the issue or PR |
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| visual / UI | screenshot proof linked from the issue or PR, with a note saying what it proves |
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| routing / coordination | assignee change, linked issue or PR, and a visible comment explaining the state change |
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The proof standard in [`CONTRIBUTING.md`](../CONTRIBUTING.md) applies here.
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This protocol does not weaken it.
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If proof is missing or weak, the coordinator must bounce the work back into route or track.
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"Looks right" is not verification.
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"The logs seemed good" is not verification.
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A private local transcript is not verification.
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## Report rules
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Reporting compresses truth for the next reader.
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A good report answers:
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- what changed
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- what is blocked
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- what was verified
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- what needs a decision
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- where the proof lives
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### Alexander-facing report
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Alexander should normally see only:
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- verified completions that matter to active priorities
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- hot blockers and incidents
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- decisions that need principal judgment
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- a concise backlog or cycle summary linked to Gitea artifacts
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### Internal coordinator report
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Internal coordinator material may include:
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- candidate routes not yet committed
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- stale-lane heuristics
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- provider or model-level routing notes
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- reminder lists and follow-up timing
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- advisory runtime observations
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Internal coordinator material may help operations.
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It does not become truth until it is written back to Gitea or the repo.
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## Principal visibility ladder
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| Level | What it contains | Who it is for |
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| L0 - Internal advisory | scratch triage, provisional scoring, local runtime notes, reminders | coordinators only |
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| L1 - Visible execution truth | issue state, PR state, assignee, labels, linked artifacts, verification comments | everyone, including Alexander if he opens Gitea |
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| L2 - Principal digest | concise summaries of verified progress, blockers, and needed decisions | Alexander |
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| L3 - Immediate escalation | crisis, trust-risk, security, production-down, or principal-blocking events | Alexander now |
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The coordinator should keep as much noise as possible in L0.
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The coordinator must ensure anything decision-relevant reaches L1, L2, or L3.
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## What this protocol forbids
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This doctrine forbids:
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- invisible queue mutation
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- COMPLETE without artifacts
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- using local logs as the only evidence of completion
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- routing by private memory alone
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- escalating ambiguity to Alexander by default
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- letting sidecar automation create a shadow queue outside Gitea
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## Success condition
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The protocol is working when:
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- new work becomes visible quickly
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- routing is legible
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- urgency changes have reasons
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- local automation can help without becoming a hidden state machine
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- Alexander sees the things that matter and not the chatter that does not
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- completed work can be proven from visible artifacts rather than trust in a local machine
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*Sovereignty and service always.*
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